Zoom Imaging Solutions, Inc.

Document Management


Did you know that many companies do a better job managing and securing their office supplies than they do their business-critical documents? It’s true. The electronic documents that are the very lifeblood of the modern business are all too often taken totally for granted. Very few businesses take the time to consider the expenses that they incur on a daily basis because of:

  • Time and effort wasted in locating documents. Recent research has indicated that nearly 10% of an average office worker’s day is spent trying to locate existing information and documents.
  • Redundant effort necessitated because it’s often easier to recreate something than it would be to try to find it.
  • Time and effort involved in figuring out who has the latest version of a document, and recovering when various revisions overwrite each other.
  • Unnecessary usage of network storage devices and network bandwidth, because the documents are dispersed everywhere across the enterprise, rather than centralized.


Likewise, few businesses take the time to consider the considerable risks that they expose themselves to on a daily basis because:

  • Security is applied haphazardly at best, which exposes important information to scrutiny by potentially inappropriate people.
  • Critical documents are stored -- often exclusively -- on laptop computers that could be lost, stolen, or damaged at any time.
  • Documents stored centrally on Windows network drives, once deleted, do not go into a recycle bin as commonly believed. They simply disappear, and must be restored slowly from tape backups (if you’re lucky enough to have those).
  • No record exists of precisely who has viewed and/or edited a document. It’s therefore impossible to audit a business process to uncover mistakes or inefficiencies.


Let Zoom Imaging Solutions, Inc. help you to resolve these issues and more, with one of our document management solutions, custom fit to your companies workflow!


Document Management

Drivve

eCopy

Intact

Re-Rite


Drivve
Models Highlights Links

Drivve | Image
  • Brains and Brawn for your scanner
  • Speed
  • Power
  • Security
  • Connectivity
  • Usability



eCopy
Models Highlights Links

eCopy Scanstation
  • eCopy™ ScanStation™ OP
  • Transform color or black and white paper documents into information that is easily integrated with all of your business applications.
  • Integrate paper documents with your existing enterprise applications
  • Send paper documents electronically and securely
  • Change file format, select document encryption, and create searchable text right at the device
  • Configure devices with unique department requirements
  • Lower total cost of ownership



Intact
Models Highlights Links

Intact Books Smart
  • Full Featured Document Imaging with QuickBooks Integration
  • Save countless hours and keystrokes when document tickets are automatically
  • generated after a QuickBooks transaction is created or modified.
  • Scan in document portfolios and track their progress as they are submitted
  • to your MFP.
  • Instantly see the document image, such as a bill or delivery ticket, while in
  • QuickBooks.
  • Experience security, efficiency, and control of your accounting documents as well as every other document your business stores including customers files, contracts, specifications and many more.
  • Get the power of true robust and secure document management directly integrated with QuickBooks while being affordable and cost effective.
  • Seamlessly quick, simple, and accurate document filing with the touch of a
  • button.


Intact Smart
  • BARCODE LABELS AND COVER PAGES
  • DATABASE LOOKUP & AUTO INDEXING
  • DOCUMENT RECOGNITION
  • UNLIMITED INDEX ABILITY
  • VERSIONING
  • STORE SAFELY
  • FULL AUDITING
  • QUICK INDEX SEARCHING
  • RETENTION POLICY
  • DOCUMENT APPROVAL AND WORKFLOW



Re-Rite
Models Highlights Links

GB1280
  • Advanced scanning feature for Toshiba e-STUDIO devices.
  • Automatic Optical Character Recognition
  • Convert scanned images to any of 17 common file formats automatically
  • Converted images can be sent to network drives, Email, or FTP sites
  • Converts scanned images into 16 file types
  • Single-license multiple user software
  • Simple to use with Toshiba MFP template system